PU (QIP) PhD Programme Guidelines & Templates

Version History

Version

Date

Changes done

Source

1.0

12/09/2017

Initial Release

Office of Dean (Research)

Pondicherry Engineering College

 

 

 

 

 

 

 

 

 

TABLE OF CONTENTS

 

1.0 Introduction. 2

2.0 Interpretation of the document. 2

3.0 Sequence of activities. 2

3.1 Advance Admission process. 3

3.2 Pre-Registration Process. 3

3.3 Final Admission.. 5

3.4 Additional formalities. 5

 

 

 

 

1.0 Introduction

This document gives an overview of the guidelines to be followed by the candidates admitted to PhD Programme through QIP to Pondicherry Engineering College.

Note:

Only additional documents to be submitted by QIP scholars are detailed here. For all other activities applicable refer to “PU – PhD Programme Guidelines & Templates”, in the link available from the research homepage of PEC.

All the required documents/templates/circulars can be referred and downloaded from the below websites.

·         Regulations http://www.pondiuni.edu.in/downloads

·         PU Formats http://www.pondiuni.edu.in/downloads

·         PEC Formats   http://research.pec.edu

2.0 Interpretation of the document

The activities mentioned must be taken up in the order specified. However, the additional formalities stated in section 3.4 needs to be carried out in parallel in specified timings for the entire duration of the research. The templates associated with the activities are linked next to them. They can be downloaded by clicking the link provided.

3.0 Sequence of activities

Candidates are offered advance admission to Ph.D programme one year prior to the final Ph.D admission process. During this advance admission / Pre registration process, the scholar has to decide the research problem, carry out literature survey and other preparatory work under the supervision of the prospective guide and the Chairman of the Department.    The total duration of the visit should not exceed 60 days (sixty days) which may spread over to 2 to 3 visits, each visit being for a period of 20 days or more.  

 

Only upon successful completion of the Pre-registration programme, the candidate will be offered final admission to the PhD programme. The sequence of activities and the relevant documents that need to be submitted are detailed in the following sections.

3.1 Advance Admission process

Name of the Activity

Advance Admission

Entry-Criteria

Offer of Advance Admission from PEC

Details of Activity

All students registering for the PhD programme in Pondicherry Engineering College (affiliated to Pondicherry University) must submit :

Acceptance of offer of admission to “The Principal, PEC”

 Exit criteria

Above stated document to be submitted in response to offer of advance admission

Related  documents (if any)

Nil

Additional comments (if any)

-

3.2 Pre-Registration Process

The total duration of the visit should not exceed 60 days (sixty days) which you may spread over to 2 to 3 visits, each visit being for a period of 20 days or more. The visit can commence as early as 1st August, but not later than 31st December and should be completed within 30th March of the academic year. It may please be noted that your number of visits should not exceed four.  

Name of the Activity

Pre-Registration

Entry-Criteria

Acceptance of offer of admission

Details of Activity

1.     On the first visit, the candidate shall report to the Dean /Head of the Department/Principal with all the documents:

·         Joining report (with the following enclosures) Principal, Pondicherry Engineering College  duly forwarded by:

·         Supervisor

·         HOD of the concerned department

·         Dean (Research), Pondicherry Engineering College

Enclosures:

a.     Permission Agreement Annexure I

b.     Certificate of AICTE recognition Annexure II

c.      Sponsorship Certificate Annexure III

d.     Pre-Registration Form Annexure IV

e.     Relieving (order) Certificate Annexure V

2.    For accommodation in the College hostel, contact Hostel Warden, PEC.

3.    Prepare a brief report (at least two pages) as per Annexure VI at the end of each visit.

 Exit criteria

Documents to be Submitted:

1.       Submission of Pre-Registration Form Annexure VI

2.      At the end of every spell of pre-registration, obtain a relieving order.

3.      On completion of pre-registration (completion of 60 days), submit the pre-registration completion documents mentioned in this document list which includes successful Pre-registration completion Report, certified by supervisor.

Related documents (if any)

Nil

Additional comments (if any)

Only on satisfactory completion of 60 days training at PEC and compliance with all the requirements, an official final admission letter will be sent enabling the candidate to join for the final admission to Ph.D programme on 1st August of the current year.

3.3 Final Admission

Name of the Activity

Registration

Entry-Criteria

1.    Offer of final Admission from PEC upon successfully completing the pre-registration programme.

2.    To produce the Relieving order certificate from the sponsoring Institute for the entire research period.

Details of Activity

All students registering for the PhD programme in Pondicherry Engineering College under QIP shall follow the admission process detailed in “PU – PhD Programme Guidelines & Templates”, in the link available from the research homepage of PEC for all academic activities. < http://research.pec.edu/PU-PhD-Guidelines-V1-2015-New.htm>

Exit criteria

-

Related documents (if any)

-

Additional comments (if any)

Only additional documents to be submitted by QIP scholars are detailed here. For all other activities refer to “PU – PhD Programme Guidelines & Templates”, in the link available from the research homepage of PEC.

3.4 Additional formalities

Name of the Activity

Umbrella Processes

Entry-Criteria

Registration of Final admission 

Details of Activity

The following document to be submitted to the QIP coordinator, PEC:

To be submitted at the time of admission:

1.    Submission of Undertaking in stamp paper.

2.    The candidate must open an account in the Canara Bank Branch at PEC and use the same for all claim requests.

3.    Copy of AADHAR and PAN to be linked to the bank account

4.    Submission of TA/DA claim for the pre-registration process (for all the slots taken)

5.    Copy of AADHAR, PAN and first page of bank passbook.

To be submitted every month:

6.    QIP stipend claim including attendance details (to be submitted before 5th of every month)

To be submitted every year:

7.    Contingency claim (To be submitted before 1st October every year)

8.    Annual Progress Report (To be submitted before 15th April every year)

To be submitted at the end of QIP period:

9.    Request letter to Principal.

10. Relieving order from PEC.

Exit criteria

-

Related documents (if any)

Nil

Additional comments (if any)

Nil